Fleet management software for delivery operations.Costs under control. Ops in the clear.

Where fleet cost actually leaks

Most delivery operators can tell you what they spend on vans in total. Far fewer can tell you what any single van costs them — because fuel sits in one export, maintenance invoices sit in an inbox, and the daily checks sit in a WhatsApp thread that scrolls away by Thursday.

The cost of that is not the admin. It is that the van quietly burning more fuel than its neighbour keeps doing it, the service that was due last week becomes a recovery truck on a Monday morning, and the question "who had VAN-08 on the fourteenth?" takes an hour to answer when a concession is disputed.

Fleet management software earns its place by making that data arrive on its own, from the people already doing the work, instead of being retyped later — or not at all.

Preventive maintenance instead of roadside recovery

Service intervals and due dates sit against each vehicle, with alerts before they arrive rather than after. That timing is the whole point: a van that comes off the road on a planned Tuesday costs a slot you chose, and a van that comes off on an unplanned Monday costs a route, a driver standing in the depot, and a mark on the scorecard.

Work orders are created, assigned and closed in the same place, so the state of a repair is visible to the person planning tomorrow's driver schedule without anyone having to ring the garage to ask.

Daily vehicle checks that do not live in a group chat

Drivers complete their walkaround check on their own phone, as part of starting the shift, and attach photos to the defect rather than to a thread. Nothing to install, nothing to collect at the end of the day, and no folder of paper sheets that only gets opened when something has already gone wrong.

A defect reported this way is attached to the van, not to a conversation — so it is still there next week, when it matters.

Who drove which van, on which day

Driver assignments are kept as a record rather than as a memory. When an incident, a fuel anomaly or a disputed concession needs context, the answer is a lookup instead of an afternoon of reconstructing the week from rotas and recollection.

This is also what makes the fuel numbers trustworthy: spend per van only means something when you know who was behind the wheel and which route they ran.

Cost per mile, per van, without the spreadsheet

Fuel, maintenance and utilisation roll up per vehicle and across the fleet, so the comparison you actually want — this van against that one — is available without building it by hand each month.

Operators usually find the same thing first: one or two vehicles costing noticeably more than the rest, for reasons nobody had the data to notice. Whether that ends in a repair, a reassignment or a replacement, it is a decision you can only make once the number exists.

The fleet admin a UK operator cannot skip

Running vans in the UK carries a standing list that does not pause because the week is busy: MOT dates, service intervals, daily checks, insurance records, and licence checks on the people driving. Miss one and the cost is not a fine in the abstract — it is a vehicle or a driver you cannot legally put on a route tomorrow.

WaveGo keeps those dates and records where the operation is, rather than in a separate compliance folder. Amazon DSP in the UK covers the driver side — DBS checks, DVLA licence verification and Right to Work — and driver onboarding is where those records start.

Questions delivery operators ask

Does this replace a telematics or tracking provider?

It sits alongside one. Telematics tells you where a van is right now; WaveGo keeps the operational record around it — who was assigned, what the daily check said, when it is next due in, and what it has cost you. Fuel data feeds in rather than living in a separate export.

How do drivers submit a vehicle check?

From their own phone, as part of the day. There is no separate app to install and no paper sheet to collect at the end of the shift — the check reaches your dashboard as it is completed, with photos attached to the van rather than to a WhatsApp thread.

Can I see cost per van?

Yes. Fuel, maintenance and utilisation roll up per vehicle, so the van that quietly costs twice what its neighbour costs stops being invisible. That is usually the first thing an operator finds when the numbers land in one place.

We run vans from more than one station. Does that work?

Yes. Vehicles, drivers and assignments are grouped by depot, and you can look at one station or at everything at once.

Does it track MOT and service dates?

Service intervals and due dates sit against each vehicle with alerts before they arrive, which is the point — a missed date is a van off the road on a morning you needed it.

How is this different from the spreadsheet we already have?

The spreadsheet is accurate on the day someone updates it. The difference is not the columns, it is that the data arrives on its own: the driver's check, the fuel entry and the assignment are recorded where the work happens instead of being retyped later, or not at all.

What does it cost?

Five seats are free, permanently, then £10 per seat per month. A seat is any active user, whatever their role. No credit card to start and no contract.

Fleet is one part of the operation. See how it fits with Amazon DSP management software, or what it costs on pricing.